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  /  Presenter Requirements and FAQ

Presentation Proposals to VPE: Submissions and Expressions of Interest

July 3  2020 revision. First release May 12, 2020

www.VirtualPropaneExpo.com “VPE” Connect From Anywhere

Thank you for your interest in presenting the upcoming VPE session as a Subject Matter Expert (SME). This document should answer most of your questions

Who is eligible to present at VPE sessions?

Presenting to the VPE attendees is limited to those with presentations that are of legitimate interest to the propane industry.   All:

  • Presenters must have a legitimate connection to the propane industry
  • Presenters must present on a topic that is of interest to propane retailers or the broader propane industry
  • Presenters, at a minimum, are required to take a free listing as a vendor on www.virtualproaneexpo.com
  • Presenters agree to promote VPE using normal and customary methods (website, social media, email, etc)
  • Presenters with a commercial interest in the propane market are asked to make a nominal monetary contribution
  • Presenters need to fill out the form at https://virtualpropaneexpo.com/presenter-registration-form/ to get the process started

Why Present at VPE sessions?

Considerations: Live vs. pre-recorded presentations

  • speakers are generally less nervous without a live audience
  • pre-recorded sessions allow for more flexibility in scheduling
  • pre-recorded sessions allow for post-production editing. Any editing is left to presenters
  • Live sessions and speakers available for a Q&A and/or attendee chat are generally favored by audiences

Submissions, or Expressions of Interest

We ask that actual proposal submissions be given to VPE a month in advance of the potential session, however. VPE welcomes any and all submissions, or your expression of interest, at any time.  Please fill out the form at https://virtualpropaneexpo.com/presenter-registration-form/ to get the process started.

Submission and Presentation Requirements

Speakers may not use the session for company-specific sales pitches, self-promotion or criticism of competitors.

Presentation Scheduling aka “Sessions”

Sessions will be scheduled on the day of the Expo, generally between 10 a.m. and ending no later than 5 p.m., eastern standard time. Sessions will be capped at 45 minutes, including presentation and a Q&A after-the-fact.

Presentation Materials

Speakers are required to provide VPE with their PowerPoint or other screen-ready materials in advance so VPE has an idea of how the sessions will flow as well as allowing VPE to suggest additions. Speaker(s) authorize VPE to publish or otherwise allow industry access to presentation materials used the day of the session, as well as allowing VPE to post materials online for download industry members at a later date.

Audio-Visual Requirements

All sessions will be made using VPE’s Go-To-Meeting ™ or similar platforms. Speakers will be responsible for securing relevant equipment on their end, including but not limited to computers with working microphones and cameras necessary to a successful session.

Expenses to VPE

VPE incurs non-billable expenses associated with the production and promotion of VPE and as such, does not pay speaker honorariums.

Selection and Notification

VPE will make reasonable efforts to review presentation submissions as quickly as possible (within 24 hours of receipt, typical).

Selection decisions are based on

  • the session’s relevance to the propane industry 
  • speaker’s knowledge, experience, and qualifications
  • topic relevance as it relates to industry events at the time of submission 
  • Level of detail (or lack thereof) on the proposed presentation outline
  • whether more than one submission on the same or similar topic for the same day were received
  • VPE’s need at the time for sponsor or presenter revenue necessary to VPE’s continuance

Making a Submission or expressing interest with VPE

Expression of Interest

If you have potential interest in presenting at a future VPE session, contact info@virtualpropaneexpo.com or call

  • Bill Stomp at 610-220-3906 or 
  • Shane Sweet at 802-558-6101, shane.sweet@shanesweetLLC.org, or
  • Mike DiGiorgio 914-645-9631

Submitting content for consideration

If you have potential interest in presenting at a future VPE session, contact info@virtualpropaneexpo.com or call

  • Bill Stomp at 610-220-3906 or
  • Shane Sweet at 802-558-6101, shane.sweet@shanesweetLLC.org, or
  • Mike DiGiorgio 914-645-9631

Submitting content for consideration

email your outline or slides or both to info@virtualpropaneexpo.com

Expressions of Interest and actual submissions

If expressing interest, it would be helpful if you provide VPE with 

  1. Description:  Your Session Description: a three to five sentence description and session title that summarizes the session. The description should be clear, concise and interesting. This text description will be published and used in VPE promotions, social media posts ( LinkedIn, etc)
  2. Outline: Session Outline: a one-page summary of your presentation, including: session purpose and objectives; intended learning outcome; and relevance to the propane industry.
  3. Credential Summary:  Speaker Credentials: Attach a brief bio, including qualifications for speaking on the session topic. Attach a bio and full contact information for each co-presenter.

The above will be required upon approval of your session so VPE can format your page on the site, as well as use this material in VPE promotional materials we publish.  VPE reserves the right to edit the above items as necessary.

Questions

Contact VPE at info@virtualpropaneexpo.com or

This document is subject to change without notice.
The official is the version on the VPE site at https://virtualpropaneexpo.com/presenter-requirements/
​All prior versions are null and void.

We look forward to seeing you at the show.